Administrative Assistant - Austin TX

Administrative Assistant – Austin, TX


Named among Fortune’s 2016 World’s Most Admired Companies, Flex offers a world of innovation, learning opportunities, and a strong reputation as environmentally responsible citizens. We are a leading sketch-to-scale™ company that designs and builds intelligent products for a connected world. With more than 200,000 professionals across 30 countries, and a promise to help the world Live smarter™, Flex provides innovative design, engineering, manufacturing, real-time supply chain insight and logistics services to companies of all sizes in various industries and end-markets.


The Administrative Assistant will be based in Austin, TX.  Flex’s Global Procurement and Supply Chain organization is hiring an Administrative Assistant to support the 5 vice presidents in GPSC who are based in Austin. This position will also work closely with the Executive Assistant to the Chief Procurement & Supply Chain Officer of Flex.


We are looking for someone who demonstrates:

  • Intense collaboration
  • Passionate customer focus
  • Thoughtful, fast, disciplined execution
  • Tenacious commitment to continuous improvement
  • Relentless drive to win


Here is a glimpse of what you’ll do…

  • Answers and screens manager's telephone calls, gives information to callers and arranges conference calls.
  • Greets scheduled visitors and guides to appropriate area or person. May coordinate or conduct facility tours.
  • Arranges and coordinates travel schedules and reservations and coordinates related arrangements.
  • Handles expense reports for group Vice Presidents.
  • Coordinates and arranges meetings, prepares agendas, reserves and prepares facilities and records and transcribes minutes of meetings.
  • Makes copies of correspondence or other printed materials.  May also maintain key distribution and contact lists.
  • Operates a personal computer and uses appropriate software packages as needed.
  • Prepares outgoing mail and correspondence.
  • Orders and maintains supplies and required operational materials and gear, and arranges for equipment maintenance.
  • Functions as a liaison between managers, leads, and core and contract associates on various issues including communication of policies, practices, and procedures related to organization and site operations.
  • May verify third party invoices against services/products supplied including contract agencies.  Keeps track of expenses and assists in conducting reconciliation and preparing reports on activity costs.
  • May make high-level contacts of a sensitive nature inside and outside the company with customers, vendors, visitors & other dignitaries.
  • May assist in the planning and execution of logistics for company meetings, special events, and other promotional events.
  • May assists in food and beverage selection as well as making arrangements for audio-visual, transportation and other services.
  • May collect and prepare information for use in discussion/meetings of executive staff and outside individual.


Here is some of what you’ll need (required)…

  • 2- 5 years’ administrative experience.
  • Group assistant role.
  • Standard ad assistant duties, travels, visas, expense statement for VP´s and team.
  • A strong dotted line with executive assistance.

Here are a few of our preferred experiences…

  • Bachelor’s degree
  • Computer Skills, Power point and Microsoft applications.
  • Expense management.


Here are a few examples of what you’ll get for the great work you provide…

  • Full range of medical benefits, dental, vision
  • Life Insurance
  • Matching 401K
  • PTO
  • Tuition Reimbursement
  • Employee discounts at local retailers


Please apply on our careers site using the link below: